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The Hive Jinnan Address: Tokyo, Japan 1-6-5 Jinnan Shibuya-ku, Tokyo 150-0041
We are looking for a hard working and outgoing leader to oversee and manage the daily operations at one of our coworking spaces in Tokyo. This role suits someone with ambition – not necessarily with years of management experience.
If you are passionate, have great energy, action-oriented and have an entrepreneurial mindset, then you could earn a place on our dynamic top team as we look to expand across Asia.
About the role
A location manager is the driving force behind ensuring excellent customer service, operations and services of their space, making sure that all administrative and operational duties run without a hitch whilst minoring in customer service and a sales support function.
Goals and objectives
Build and create a successful location, by providing and maintaining a high quality level of service, community, maintaining a high occupancy rate for different Hive memberships
Oversee all daily operations of your location
Build a creative and collaborative community through events and personal interactions
Responsible for finance related tasks, such as invoices, purchases, bills, petty cash
Ensure all month end reports are completed
Train, guide and support new team members
Develop great relationships with members
Duties and responsibilities
Member Experience and Community
Drive weekly community initiatives designed to develop connections between members, including member introductions, events and through social media
Solve member-related issues to help foster a collaborative community
Identify opportunities, design, and implement guidelines and best practices to ensure the best member experience is always delivered
Oversee events to ensure a good balance of different types of events and ensure a great experience for both Hive members and non members
Finance and Operations
Obtain, analyse P&L reports and compare with previous months
Prepare monthly Manager’s Report and share internally to relevant stakeholders
Prepare monthly invoices and work closely with Finance Team
Make recommendations to New Projects team regarding maintenance and improvements of the space
Identify, follow up and resolve any issues, such as cleaning, IT related issues, electrical equipment and so forth
Building Operations and Management
Working closely with Community Associates, manage move-ins and move-outs; ensuring that all new members are fully prepared and the transition runs smoothly
Manage all operations & maintenance to ensure the highest level of member experience
Ensuring the building is clean and well kept
Ensure all building receipts and documents are up to date, providing internal teams with monthly reports
Manage, inspire, support and guide your team to achieve goals
Identify knowledge gaps, and where necessary train and/or arrange training with People Team
Provide learning and development opportunities, and make recommendations to promote star Associates
Hold one-to-one meetings to track individual performance on a monthly or quarterly basis with the People Team
Hold weekly team meetings to delegate, recognise achievements, encourage, and keep the team up to date with any process changes
Experience and requirements
2-5 years work experience in a fast paced startup, sales, events or F&B capacity would be ideal
Passion and understanding for the Hive’s mission and values
Passionate and curiosity about entrepreneurial communities, startups and supporting people
College graduate with degree preferred, but not required
‘Graduates of life’ will be considered!
Strong Customer service and sales experience
Must have strong verbal and written communication skills
Exceptional organisational and multitasking skills
Must demonstrate core values of integrity, dependability, self-awareness, excellent work ethic, and empathy for others around them
Ability to handle pressure and fast thinking
Attention to detail and plenty of initiative
Proficient in basic computer skills
Fluency in Japanese and English a must
Critical competencies for success:
It’s all about the people! Working as a Location manager means always being attuned to people’s needs and always having a customer-centric mindset
Getting the job done – no matter the cost, is critical.
You should be a practical, creative, fast-thinker who is constantly on their feet and aware that others are counting on you!
Multi-tasking should be a breeze for you
A natural born charmer, persuasive, logical and thinks out of the box!
You must be an efficient communicator who is fearless when it comes to speaking up and making your voice heard – even in front of those who are superior to you
You should be able to translate trends into actionable ways that anticipate customer and market needs
Be familiar with the startup ecosystem and up-to-date on daily happenings in your city
Fired up about the Hive; you are ready to live, eat and breathe the Hive, spreading the love to everyone
Published on: Mar 10, 2020
Expires on: Jun 8, 2020
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