[Expired] - Finance Assistant/ AP& AR Specialist

Techspace is a member centric company that designs, creates & operates working environments for growing technology companies. Now more than ever the workplace is undergoing rapid change & transformation: we aim to be at the cutting edge of workplace design, providing flexible & collaborative environments that enable technology businesses to thrive. Most importantly Techspace, at its heart, is a people business: the relationships we form with our members makes our community value proposition come to life.

We are the only tech workspace provider in Europe dedicated exclusively to scaling tech teams.

We have 200,000 sq ft (OKA ~3k members) of space under management in London and Berlin.

Samsara, Pleo, and Zego are just some of the alumni companies we’ve helped to scale up.

Job Purpose:

This role will report to the Financial Accounting Manager and be instrumental in supporting the Finance Director and other business function heads with key decisions surrounding budgeting, cashflow forecasting and business analytics by providing detailed and insightful data. This role ensures accurate billing to customers and timely collection of funds from sales. They will own the purchase ledger end to end by fulfilling purchase requisitions through to payment. This role will support the Financial Accounting Manager in accurately recording all business transactions in the company accounts and producing a set of financial statements at year end.

This role may be suitable for an individual at the start of their accountancy career: previous incumbents of this position have been support via a Training contract, supported by Techspace to work towards achievement of professional accountancy qualifications.

Key tasks

Full ownership of the purchase ledger including;

Ordering and reconciling purchase orders

Receiving, processing, verifying and reconciling invoices

Reconciling and responding to supplier statements and queries

Raising payments to settle bills

Full ownership of the sales ledger, including;

liaising with the sales team and issuing invoices to clients

chasing outstanding debts

reconciling the bank accounts

Supporting the Finance team in the month end closure procedures

Supporting creation of the monthly management accounts

Creating bespoke reports used by Senior management to make financial and operational decisions

Supporting the Financial Accounting Manager with regulatory filing obligations for VAT, PAYE and other taxes

Liaison with non-finance teams across London and Berlin to monitor and control costs

Contribute to the completion of the audit process

Support the Head of Finance in cashflow forecasting

Ensure all budgetary decisions and payments are within the limits of authority.

Key measurables

- Trade debtor days (high performance= low debtor days)

- Number of outstanding purchase orders (high performance= few outstanding POs)

- Number of reconciling items in accounts system (high performance = few reconciling items)

- Number of days to complete month end closure procedures (high performance = less days to close)

- Accuracy of invoice coding

- Timeliness in completion of projects (e.g. audit deliverables)

TECHSPACE VALUES

We Care: We care deeply about our fellow Techspacers, about serving our members and about our impact on the world.

We are Open: We create environments that support openness and honesty. We listen to each other, challenge, support and always assume positive intent.

We move with Thoughtful Pace: We are ambitious, stretching ourselves to innovate and always do better.

We strive to Improve: We have a bias for action and being decisive. We trust each other to take risks and we learn from our mistakes.

We seek Balance: We seek fun and fairness and support each other to find our balance.

Person Specification

We are looking for the following qualifications and skills in candidates:

Qualifications - Essential

- Maths and English GCSE (at Grade C / Level 4 or above)

Qualifications - Desirable

- Accountancy qualification

- Part qualified or be willing to train for an accounting qualification e.g. ATT, ACCA, CIMA

- Maths, Business A-levels, AAT or equivalent diploma / Level 3

Experience and Knowledge - successful experience and/or high level understanding of:

- VAT treatment

- working with accounting systems / Xero

- Accounting concepts: revenue recognition

- Accounting concepts: accrual

- IFRS and UK GAAP accounts

- Financial business ethics

Professional skills - essential to be able to evidence of the ability to:

- work accurately / 'Right First Time'

- work productively (effective use of time, optimising output and contribution)

- communicate with internal and external contacts to get the job done

- act as a Techspace team player: evidence of willingness to support, flex and collaborate with others for the benefit of the business

- confidentiality / application of business ethics

- evidence of commitment to the continuous improvement of self (and Techspace)

Professional skills - desirable to be able to evidence the ability to:

- prioritise tasks appropriately

- add value through being adaptable/ showing capacity to change and try new approaches / ability to work beyond formal scope of responsibilities if