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Expired
[Expired] - Senior Facilities Manager
Company: Techspace Coworking Space: Techspace Shoreditch Address: London, UK 25 Luke St, Shoreditch
YOUR MISSION
What we do
Techspace is a place for change-makers with tech at the heart of what they do. With space and expertise to amplify their impact and a rich community to inspire. With over 10 years serving the tech sector we know what ambitious businesses are looking for. From space that flexes with you, to learning & development programmes designed to develop and inspire your team, you’ll find we have the perfect place to attract top talent and drive your business forward.
How we work
Techspace is a member-centric company that designs, creates & operates working environments for pioneering technology companies. Now more than ever the workplace is undergoing rapid change & transformation: we aim to be at the cutting edge of workplace design, providing flexible & collaborative environments that enable technology businesses to thrive. Most importantly Techspace, at its heart, is a people business: the relationships we form with our members makes our community value proposition come to life.
The role reports to the Head of Operations, London. The Head of Operations, London reports into the COO. You will also be working closely (dotted reporting line) with the Head of Operations, Berlin and Techspace’s Programme Manager.
YOUR PROFILE
Proven experience of managing office services and facilities of a multi-site organisation to ensure a safe, efficient and cost-effective working environment.You will have experience in sourcing and managing internal and external contractors and coordinating essential hard and soft services.
This role will suit a highly organised individual with excellent communication and an in-depth knowledge of facilities management.
You must have good Health and Safety knowledge as you will be responsible for ensuring all buildings meet UK regulations and any relevant qualifications would be highly desirable. You will also have a supervisory and advisory role over our Berlin based sites.
What you’ll be doing
Manage Building Services & Facilities:
Lead and direct contractors to agreed SLA’s
Agreeing and ensuring PPM’s and reactive task management is delivered by external contractors for all equipment and infrastructure
Ensure members perceive exceptional value and excellence of service
Recommends maintenance, mechanical, electrical, and facility design modifications
Provide overall leadership, administration (and as required) negotiation of all FM contracts
Timely delivery of core facility services on a daily operational basis
Ensure building maintenance is in accordance with the terms of the occupancy lease
Conducts and documents regular facilities inspections
Assist in production of capital and operating budgets
Ensures that our facilities comply with our ESG and Carbon Net Zero strategy
Ensures that our facilities management complies with Health & Safety regulations
Be the escalation point of contact for issues/ complaints regarding facilities team/ contract
Maintain/ update O&M Manuals
Keeping sufficient stock of critical business items
Projects Management:
Be the interface between all stakeholders, internal and external & provide excellent service to our Members
Support with customisations and reinstatements where needed for the Operations team, Members and Sales
Manage Building Fabric and MEP upgrade projects in the UK and Berlin
Participate in the design and commissioning phases of new developments as the FM stakeholder, working alongside the Programme Manager and Design Manager.
Coordinate the FM technical services strategy for new offices as they come online.
Health & Safety:
To support the provision of Risk Management, Health and Safety and Sustainable operations to not only legally compliant standards but the standards expected by top institutional clients.
Ensuring all building certificates are up to date and that the building is legally compliant.
Training:
Ensure correct training available for fire prevention, workplace risk assessments and other relevant EHS areas.
Support with training new starters as appropriate on building and other site systems.
Other:
Service Charge Management. For sites that we provide services for third party tenants you will coordinate with them as principal point of contact and manager of the Service Charge arrangements. You will also liaise with our landlords to manage the Service Charge component of our relationship with them. In both cases alongside our finance team.
Proactive budget & forecast preparation and controls working with finance. Forecast half yearly spend for building and check all building related invoices ensuring they are entered correctly for payment.
Implementation of capex and minor capex planning and proposals.
Annual review of costs for potential savings from varying suppliers or operating processes.
Monitoring the current market on Utility costs, negotiating best rates, liaising with Finance.
What you’ll bring
Preferably a member o
